Divisible Rooms (150-450 people)

Example Scenario:

A large financial firm is organizing its annual company-wide team building event, complete with an awards ceremony for outstanding employee and company achievements. This year, the firm is looking for a new venue, and would like to change it up by dividing the function into three separate reception halls. Essentially, the team building activities would take place in two rooms during the day, while the awards ceremony would carry out in the third room in the evening.

Your hotel is accustomed to hosting big corporate events in divisible rooms. However, the firm is requesting an extensive audio and video setup in each room for the event that works well, that’s intuitive, and is easy to use to schedule content according to the daily events. Unfortunately, your hotel is only equipped with basic AV equipment and can’t to meet the needs of the firm.

The result: The financial firm is disappointed and is considering booking another venue.

So now, your hotel needs to keep the firm from booking elsewhere by finding a solution that will help manage the audio and video expectations (for facility administrators and guests) in multiple divisible rooms for a successful corporate function.

But where do you start?
Naturally, the available solutions out there are vast and can be intimidating, so you may need some guidance or recommendations on what the best setup for your needs might be.

To help you get started, here’s a detailed example of one possible audio and video setup for large divisible hotel rooms.

The System:

We begin in the main lobby, where all three rooms can be seen and accessible. Background music plays on the high-fidelity Genelec speakers, while guests can see event information on the Christie displays at the front of each room. Each display has content being sent to it using a digital signage system that allows the facility administrator to schedule content according to the daily events—all being streamed by using a single network cable (Visionary DuetE-5).

The facility can rent out each of the three rooms and have the ones on the far ends sport both a single large-room Christie projector and screen, as well as two Sony displays to mirror the source that is playing on the main projector. Whereas the middle room only needs a very large main display and a secondary display for slightly smaller conventions.

At the entrance, the presenter is immediately greeted by the Q-SYS touchscreen for each respective room. At the push of a button, the projector and displays turn-on and the motorized projector screen is lowered. With everything in place, the presenter decides whether to choose to hook up the presentation source physically to a network-enabled Visionary DuetE-5 HDMI wall plate, or to send it wirelessly using the AMF41W from Blustream. Either way, the presenter’s source will display the content in the room and the sound will automatically be sent to the in-room network-enabled Q-SYS amplifier, so the sound can be heard throughout. The Q-SYS Core processor can not only mix the sound from the presenter’s source, but it can also do so from the presenter’s lavalier or Shure wireless headset microphone.

Where Q-SYS shines in this scenario, and truly creates a seamless experience for the guests and facility administrators, is when rooms need to be opened to create larger spaces. Leveraging the Q-SYS Core processor, and some skillful programming by using sensors on the divisible doors when opening a single room divider, the system automatically knows when it should combine two or more rooms together. Should all three divisible rooms be connected and opened, any of the Input devices can now be projected to all projectors and displays in all the rooms. Sound will also follow and will be heard on all speakers in all three rooms. Because each source and display are all utilizing network-based transmitter and receivers, any of those sources can be shared to one or all displays within the rooms. The Q-SYS Core can manage the video/audio switching and broadcasting in the rooms, as well as control the music in the lobby—all from one platform.

Sound complex?

Let’s talk, we’ll break it down for you.

List of Gear:

  • Displays / VideoWall
  • Touchscreen (User Interface)

  • Wireless Access Point

  • Wireless Presentation Device
  • AVoverIP

  • Amplifiers

  • Speakers

  • Microphones

  • Encoder/Decoder

  • DSP

  • Network Switch

  • Cables

Supported Brands*:

*Different brands & products support this solution.

Contact us for more details and other custom options

We understand that every business and meeting space are unique, so we take pride in finding solutions tailored to your specific requirements. If you’re interested in upgrading your audio and visual technology for your divisible rooms, don’t hesitate to contact us for more details and additional options that fit your needs.