Two guest speakers are invited to give a keynote speech at your institute’s lecture hall. As they enter, they set up the laptop, connect it to the projector, and begin the lecture. However, they soon realize that the AV system is not working properly. The image on the screen is blurry, and the colors are distorted. The sound quality is also poor, making it hard for the audience to hear their lecture clearly.
The guest speakers try to troubleshoot the issue by adjusting the settings on the laptop and checking the cables. However, nothing seems to work. The institute’s onsite IT staff intervenes to try to resolve the technical issues. After a few minutes of troubleshooting, the IT team still can’t resolve the problems and realizes that some of the AV components are slightly outdated and need repairs or upgrades.
Unfortunately, the lecture must go on without the use of visual aids or proper audio. The result: the presenters and the institute’s staff are frustrated because the poor AV system hindered the presenters’ ability to communicate their ideas effectively to the numerous attendees, not to mention wasting precious time and money for the institute.